How to do a voiceover on a PowerPoint presentation and add pre-recorded audio to your slides

  • You can record a voiceover in PowerPoint and insert it into your next presentation using the software’s Audio recording feature through the Insert menu.
  • Recording and inserting a voiceover into PowerPoint is a relatively similar process on an Apple Macbook and Windows PC.  
  • Once you’ve recorded your audio, you can click the microphone icon that appears on your slide and playback your recording. 
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Public speaking is a valid and common fear. And although you might be trying to hone your public speaking with your free time at home, there’s a way you can incorporate your voice into your next PowerPoint presentation without the pressure of speaking on the spot.

How? Microsoft PowerPoint has a feature that lets you create narration for all slides as you see fit. This way, you can record — and re-record — voiceovers for your presentations that won’t make you cringe.

The process is virtually identical for both Mac and PC users and you can use your computer’s built-in mic or a headset. Whatever your operating system of choice is, easily record narration over a PowerPoint slide in a few quick steps. 

Check out the products mentioned in this article:

Microsoft Office (From $149.99 at Best Buy)

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

SteelSeries Arctis 1 Wireless Headset (From $92.49 at Amazon)

How to record a voiceover for PowerPoint on a PC

1. Open a new or existing or presentation in PowerPoint.

2. From the top toolbar, select “Insert.”

3. Toward the far right side, click “Audio.”

How to do a voiceover on PowerPoint 1

PowerPoint may need to ask for permission to access your mic before you can record it.
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4. Choose “Record Audio…”

5. Name your audio file. 

How to do a voiceover on PowerPoint 2

The default file name will be “Recorded Sound.”
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6. Click the circle icon when you’re ready to start recording.

7. Select “OK” when you’re done recording.

8. A microphone icon will indicate the narration has been added to the slide. 

How to do a voiceover on PowerPoint

Click the audio icon on your slide to hear your recording.
Emma Witman/Business Insider

How to record a voiceover for PowerPoint on a Mac

1. Open a new or existing or presentation in PowerPoint for Mac.

2. Find and select “Insert” from the top toolbar. 

3. Toward the far right side, click “Audio.”

How to do a voiceover on PowerPoint 4

Your Audio menu options on a Mac are slightly different than on a PC.
Emma Witman/Business Insider

4. Select “Record Audio…”

5. Name the audio file, and click the circle icon when you’re ready to start recording.

How to do a voiceover on PowerPoint 5

Name the audio files for organizational purposes, if you’re creating multiple narrations in your presentation.
Emma Witman/Business Insider

6. Click “Insert” when you’re ready to finalize.

How to do a voiceover on PowerPoint 6

The record button will turn red once your audio has finished recording.
Emma Witman/Business Insider

7. You can click the microphone icon on the slide to hear your recording.  

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